Budgeting

• Develop event budget.
• Manage and maintain budget throughout the execution of the event.
• Determine and review revenue goals.
• Determine and review ticket and sponsor levels as they relate to revenue goals.

Event Timeline

• Establish a working timeline that includes major tasks, responsible parties, and deadlines beginning with planning stages through post-event follow-up.
• Work with organization’s key players to amend key dates and deadlines according to their calendars.
• Manage timeline and relevant parties involved in its execution.

Day of Event Staffing

• Develop chain of command and communication plan for critical event-day decisions (clarify roles and responsibilities of Innovative Philanthropy and organization staff as well as vendors).
• Staff and manage guest registration.
• Manage production schedule, including all on-site vendors.
• Coordinate run of show, including all speakers’ remarks, talent, A/V components, and overall timing and cues.
• Coordinate talent hospitality services.
• Coordinate staff members to distribute gift bags and thank departing guests.

Event Publicity Support

• Work with organization’s press team to leverage event highlights in pre-event press communications (e.g. calendar listings, radio spots, long-leads, etc).
• Work with press team to determine press-related needs and logistics (step and repeat, greenroom, check-in, etc).
• Execute press needs with appropriate vendors.
• Liaise with press team to determine protocols and best practices for media management at the event and following the event.

Meetings

• Coordinate meetings between Innovative Philanthropy, organization, and other key individuals.
• Distribute meeting reminders before meetings and “next steps” after meetings.
• Coordinate debrief following the event.