Event Services

Mailing Lists

  • Help build lists of prospective event attendees, including current base of support and new potential donors.


  • Work with organization to create an event hierarchy.
  • Help organization develop a committee(s).
  • When committee is formed, work with each committee member to mine their personal and business contacts and build their solicitation lists.
  • Develop committee solicitation letters and reply forms and coordinate mailings.
  • Work with committee members to personalize invitation package and execute accordingly.
  • Work with committee members on follow-up and acknowledgement.
  • Meet regularly with committee members regarding fundraising and event logistics.


  • Work with organization to identify and approach honoree(s) from various industries (includes targeted research and prospect profiles).
  • Serve as the liaison to honoree(s) – communicate event details to his/her office, obtain biographical information and photos of him/her for event materials, and assist him/her in soliciting support from friends and colleagues.

Master of Ceremonies / Host

  • Work with organization to identify and select a master of ceremonies / host.
  • Serve as the liaison to master of ceremonies / host – communicate event details to his/her office and obtain biographical information and photos of him/her for event materials.

Save the Date and Invitation

  • Work with organization and graphic designer(s) to coordinate the theme, design, copy, and print production of the save the date and/or invitation.
  • Organize the signing and insertion of personal notes by key people such as committee members, executives, and Board Members.
  • Coordinate stuffing, stamping, sealing, and mailing of save the date and invitation with mail house.


  • Work with graphic designer to define journal specifications and print requirements.
  • Collect journal sales and corresponding advertisements from donors.
  • Coordinate layout with designer.
  • Coordinate printing.

Ticket Sales, RSVPs, and Revenue

  • Determine the best mechanisms for ticket sales and implement accordingly (e.g. mail, online, phone, etc.)
  • Determine the appropriate tax deductibility based on “goods received” for invitations, acknowledgement letters, and other printed materials.
  • Manage all incoming RSVPs and associated revenue.
  • Send frequent RSVP and revenue updates to all relevant parties.
  • Complete follow-up and acknowledgement calls as directed by the organization.

Silent / Live Auction

  • Research and identify prospective auction items.
  • Work with organization to solicit, secure, and package auction lots.
  • Coordinate the delivery of auction items to the event.
  • Work with venue to create an auction display (for live and/or silent auction) to maximize bids.
  • Manage live and/or silent auction logistics, including hiring and managing auctioneer, distributing bid cards, setting up bid sheets, and creating and managing silent auction payment and check out.
  • Obtain contact information from highest bidders for each package.

Thank You and Acknowledgements

  • Generate and mail thank you letters to all contributors. These will comply with IRS stipulations.
  • Coordinate personalized thank you notes to relevant recipients.
  • Coordinate the delivery of special gifts (flowers or gift baskets) to key participants.