Event Services

Event Conception

  • Work with organization to define fundraising and marketing objectives for the event.
  • Work with organization to develop an event format, which will position the organization to meet its fundraising and marketing objectives.
  • If specific brand messages and/or event themes are used (e.g. event tagline, logo, etc.), Innovative Philanthropy will work to ensure their consistent use throughout event production, decor, and written materials.

Venue Selection

  • Identify possible venues that meet organization’s requirements.
  • Conduct site visits, compare venues, and work with organization to select final venue.
  • Secure date with venue.
  • Negotiate contract terms with venue.

Event Coordination

  • Coordinate decor and serve as the liaison for approvals to organization.
  • Coordinate food and beverage logistics with venue and/or caterer and serve as the liaison for approvals to organization.
  • Coordinate catering tasting and accompany organization’s representatives to tasting.
  • Coordinate other vendors as required by the program; manage their contracts, payments, and event-day production needs.
  • Develop event program and run of show.
  • Coordinate the design and production of printed materials for the event.
  • Arrange transportation for honoree(s), master of ceremonies / host, and other key individuals for the event.


  • Work with organization to strategically seat guests.
  • Conduct preliminary and final seating meetings using venue layouts to determine placement of guests.
  • Produce final check-in lists.

Gift Bags

  • Collect and inventory gift bag items.
  • Assemble gift bags.